The act of organizing a field trip must be done with careful consideration and knowledge in order for the trip to be successful. Teachers must consider many factors, including the involvement of administration, parents and students, but the most important factor is the safety and security of the children. So many things could go wrong when a field trip is unorganized. I have known teachers who have experienced total chaos due to weak organizational plans. Students were all over the place, resulting in multiple disciplinary actions for both students and teachers.
A good start for organizing a field trip begins with these tools
Field trip request slip
Letters
Monies
The Process
First you must inform the school administration of the trip by filling out a field trip request form. Make sure the trip is made known way ahead of time, possibly two or three months prior, if possible. Each grade level is allowed only so many field trips a year, with set time frames. Therefore in order dir=9zxpAS9L to avoid clashing with other grades, it is wise to get in the trip request for your class as soon as possible.
Once you receive approval from administration, prepare letters to send out to the parents of your students. The letter should include the date, time and cost of the trip. In addition, a deadline for the return of the letter should be stated. At the bottom of the letter, the parents should have the option to allow or not allow their child to attend the trip. Those parents who do not allow their child to attend the field trip should be informed of the next step, whether or not that steps including keeping the child home or sending it to school to participate in a different classroom.
Inform the students of the field trip and pass out the letters. Remind them to keep their parents aware of the deadlines. Parents can be very busy dealing with a number of responsibilities, so that things like field trips and other school events completely slip their minds. Students should remind their parents of the cost of the field trip. Parents may need time to save money. The more time you give parents to come up with the money, the more likely all the students will be able to attend the trip. Whole classroom participation should be the desire of all teachers.
Collect the money for the trip as soon as it starts to come in. Usually students will start bringing in money way before the due date. For the sake of avoiding confusion, record the names of those who paid in order to keep track of the money. In this way, you will have an idea of the number students who are yet to pay. Keeping up with who paid and who didn’t pay will prevent possible dishonest students from claiming that they paid, when in reality, they did not.
Once all the money for the field trip is collected, teachers must remind the administration office of the event. This should occur two days ahead of the trip. Normally, it is up to the administration to make sure that the transportation is prepared and ready to go. Delays and setbacks occur when a field trip appointment catches administration off guard, sometimes resulting in the cancellation of the event. But cancelling field trips could end up being more of a headache than preparing for a trip. Student s become disappointed and parents become uneasy due to the lack of organization on behalf of the teacher.
Tips
Field trips give students a chance to become masters of a project or subject by receiving first hand observation or hands-on participation. For example, field trips can consist of taking samples of the environment, visiting a local power plant, a nature resort, a local museums or zoos,or developing a statistical report on popular tourist attraction within the city. In addition, many students are required to write and present the report, detailing the experiences of the field trip
Warning
If you have students that are disciplinary threats, consider taking a chaperon or two with you in order to avoid academic disaster. Attempting to handle students with severe disciplinary problems yourself can turn out to be nightmare.
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